Practice Administrator-Receptionist
All tasks as necessary to complete your work as a practice receptionist/administrator, not exhaustive but inclusive of:
-
Oversee day-to-day office operations, ensuring a professional and welcoming environment for clients and staff.
-
Manage reception duties including greeting clients, coordinating meeting rooms, and maintaining the kitchen area.
-
Manage incoming and outgoing phone calls, mail, and emails.
-
Maintain and coordinate staff calendars (Outlook/Calendly).
-
Prepare and type correspondence, letters, and other documents as required.
-
Organise staff events, training sessions, client gifts and team functions.
-
Manage client database in MPM, including setting up new clients and maintaining accurate client details.
-
Scan, save, and manage documents using the Nimbus system.
-
Liaise with suppliers and coordinate payment of supplier accounts.
-
Oversee SmartDocs processes, ensuring timely management of client tax documentation.
-
Management of tax mail box and updating jobs on planner.
-
Adding new clients to ATO portal.
-
Assisting with uploading client documents to the Nimbus portal.
-
Management of petty cash.
Previous accounting experience required
