We’re recruiting a Corporate Secretary for a Melbourne-based role supporting corporate compliance, client administration and the day-to-day coordination of an accounting practice.
From maintaining company records and coordinating ASIC requirements to supporting client onboarding and entity establishments, you’ll help keep important processes organised, accurate and on track.
About the role
You’ll work across corporate secretarial and administrative responsibilities, liaising with clients and internal teams to manage documentation, maintain records and meet deadlines.
This is a varied position suited to someone who understands accounting practice administration and enjoys taking ownership of detailed work.
Your responsibilities will include:
Client administration and records
- Maintaining accurate client information in APS and Virtual Cabinet.
- Coordinating client onboarding and managing associated documentation.
- Handling scanning, filing and archiving.
- Preparing and coordinating client correspondence and invoicing.
Corporate secretarial and compliance support
- Managing corporate records and compliance workflows through CAS360.
- Coordinating ASIC compliance requirements, company statements and related documentation.
- Supporting superannuation administration and ATO lodgements.
- Tracking deadlines and following up on outstanding information and signatures.
Entity establishments and tax administration
- Coordinating company and trust establishments and associated documentation.
- Organising trust deed updates.
- Preparing and coordinating ATO registrations and ABN and TFN applications.
- Assisting with ATO payment arrangements.
- Collating and coordinating tax planning packages under the direction of the accounting team.
About you
You’re organised, thorough and comfortable managing several deadlines at once. You understand the importance of accurate records and clear communication, and you follow tasks through to completion.
You’ll bring:
- Experience in corporate secretarial or accounting practice administration.
- Familiarity with ASIC requirements, corporate records and ATO administrative processes.
- Experience using CAS360, with knowledge of APS and Virtual Cabinet highly regarded.
- Strong attention to detail when preparing documents and maintaining databases.
- Professional communication skills and confidence liaising with clients.
- The ability to prioritise work and manage time-sensitive tasks.
- Discretion when handling confidential client and business information.
Why consider this role?
This opportunity offers variety across corporate secretarial work, client support and practice administration. You’ll use your systems knowledge and organisational skills to support clients through important business and compliance processes.
Interested? Let’s talk.
Apply with your CV or email lmcfadyen@rezonaterecruitment.com
for a confidential conversation about the role.
Rezonate Recruitment welcomes applications from people of all backgrounds. If you need any adjustments during the recruitment process, please let us know.
